I am trying to write a formula that looks at a register of tickets that calculates the length of time the system was down if multiple tickets were open at the same time.
For example Ticket 1 for System 1 was open on 16/01/2025 and closed 20/01/2025 Ticket 2 for System 1 was opened on the 17/01/2025 and closed 20/01/2025
The downtime for the system would be 4 days as that is the difference between the opening date on the oldest ticket and the closing date on the newest however the formula I have is summing the 4 days for ticket 1 and the 3 days for ticket 2 and saying the system was down for 7 days.
=IF(AU22="","",IF(COUNTIFS('Main Log'!D2:D2000, Dashboard!AU22, 'Main Log'!B2:B2000, "Open")>1,SUMIFS('Main Log'!K2:K2000, 'Main Log'!D2:D2000, Dashboard!AU22,'Main Log'!C2:C2000, MIN('Main Log'!C2:C2000),'Main Log'!C2:C2000, MAX('Main Log'!C2:C2000)),SUMIFS('Main Log'!K2:K2000,'Main Log'!D2:D2000, Dashboard!AU22)
)
)
I have edited in some sample data, in the example below the downtime for System 1 should be the difference between 23/01/2025 and 17/02/2025 as they are the unique days. The formula however is telling me System 1 was down for 40 days.
Ticket Number | Ticket Status | System | Ticket Start Date | Ticket Resolution Date | System Install Date | Age of System at Time of Ticket Raised (Days) | Ticket Resolution Time (Days) |
---|---|---|---|---|---|---|---|
10208 | Closed | System 1 | 23/01/2025 | 12/02/2025 | 09/04/2024 | 212 | 20 |
10368 | Open | System 2 | 14/02/2025 | 19/03/2025 | 28/09/2021 | 1235 | 33 |
10242 | Open | System 1 | 28/01/2025 | 17/02/2025 | 09/04/2024 | 1466 | 20 |
I am trying to write a formula that looks at a register of tickets that calculates the length of time the system was down if multiple tickets were open at the same time.
For example Ticket 1 for System 1 was open on 16/01/2025 and closed 20/01/2025 Ticket 2 for System 1 was opened on the 17/01/2025 and closed 20/01/2025
The downtime for the system would be 4 days as that is the difference between the opening date on the oldest ticket and the closing date on the newest however the formula I have is summing the 4 days for ticket 1 and the 3 days for ticket 2 and saying the system was down for 7 days.
=IF(AU22="","",IF(COUNTIFS('Main Log'!D2:D2000, Dashboard!AU22, 'Main Log'!B2:B2000, "Open")>1,SUMIFS('Main Log'!K2:K2000, 'Main Log'!D2:D2000, Dashboard!AU22,'Main Log'!C2:C2000, MIN('Main Log'!C2:C2000),'Main Log'!C2:C2000, MAX('Main Log'!C2:C2000)),SUMIFS('Main Log'!K2:K2000,'Main Log'!D2:D2000, Dashboard!AU22)
)
)
I have edited in some sample data, in the example below the downtime for System 1 should be the difference between 23/01/2025 and 17/02/2025 as they are the unique days. The formula however is telling me System 1 was down for 40 days.
Ticket Number | Ticket Status | System | Ticket Start Date | Ticket Resolution Date | System Install Date | Age of System at Time of Ticket Raised (Days) | Ticket Resolution Time (Days) |
---|---|---|---|---|---|---|---|
10208 | Closed | System 1 | 23/01/2025 | 12/02/2025 | 09/04/2024 | 212 | 20 |
10368 | Open | System 2 | 14/02/2025 | 19/03/2025 | 28/09/2021 | 1235 | 33 |
10242 | Open | System 1 | 28/01/2025 | 17/02/2025 | 09/04/2024 | 1466 | 20 |
I have managed to tie myself in a knot with this so any help would be appreciated.
Share Improve this question edited 2 days ago Strexxin asked 2 days ago StrexxinStrexxin 295 bronze badges 4- So, say ticket 2 was closed on 21/01/25, would that mean 5 days? – Excellor Commented 2 days ago
- Yes exactly, the formula above however would say 8 as it would sum the total time the two tickets were open instead of only calculating the unique days – Strexxin Commented 2 days ago
- Can you edit in a few rows of sample data as Markdown table – Excellor Commented 2 days ago
- 1 I have edited in some sample data for you – Strexxin Commented 2 days ago
1 Answer
Reset to default 0With Excel 365:
=LET(_min,MINIFS($E$2:E5,$E$2:E5,"<"&F5,$F$2:F5,">"&MIN($F$2:F5),$D$2:D5,$K$1),
_max,MAXIFS($F$2:F5,$F$2:F5,MAXIFS($F$2:F5,$D$2:D5,$K$1)),
_max-_min)
Without:
=(MAXIFS($F$2:F5,$F$2:F5,MAXIFS($F$2:F5,$D$2:D5,$K$1))-MINIFS($E$2:E5,$E$2:E5,"<"&F5,$F$2:F5,">"&MIN($F$2:F5),$D$2:D5,$K$1))
Well they're somewhat the same, but IMO LET()
makes it eassier to edit your formula.
.
So what it does:
The _min argument looks for the lowest value, that is lower than your last value, and is part of system 1;
the _max argument looks for the highest value, that's part of system 1;
then it's simple substraction.
K1 is input of system, K2 and K3 are output according to the above formula.